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Address Your Specific
Industry Compliance Requirements
MailStreet's Archiving and Compliance Solution is specifically
engineered to help you meet the many requirements of your highly-regulated industry.
Given the repercussions of non-compliance - internal and/or regulatory disciplinary action,
costly penalties, civil liability, damaged corporate reputation and/or the loss of goodwill
and clients - it is no wonder why more and more businesses are opting to
implement MailStreet's Archiving and Compliance solution.
"Fueled by Sarbanes-Oxley and related government mandates,
archiving and secure data storage are two critical technology
components needed by businesses to achieve end-to-end compliance."
- John O'Keefe, Sr, Internet Managed Services Analyst, Current Analysis
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HIPAA
Sarbanes-Oxley Act
SAS 70 Auditing
Graham-Leach Bliley Act
SEC
Bill 198 (Canada)
PIPA (Canada)
PIPEDA (Canada)
Patriot Act
NASD
NYSE
IDA
UMIR
OSC
CFTC
NFA and more
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FINANCIAL SERVICES
Using MailStreet's Archiving and Compliance Solution, brokers, advisors and firms subject to
the stringent regulatory requirements of the financial services industry can achieve
compliance to the following:
Broker-Dealers/
Exchange Members
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SEC Rule 17a-4
NASD Rules 3110 & 3010, 2210, 2211, 2310, 2711, 3013
NYSE Rules 440, 342 & 472
NASD 3510 (BCP)
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Investment Advisors
& Hedge Funds
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SEC Rule 202-4
SEC Rule 206(4)-7
SEC Rule 203(b)(3)-2
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Investment Dealers (IDA)
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IDA By-law 29.7
UMIR Policy 7.1
IDA By-law 17.19 (BCP)
OSC 52-111
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Futures & Transfer Agents
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CFTC Rule 1.31
NFA Rule 2.9
SEC Regs. 17ad-6 & 17ad-7
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HIPAA AND HEALTHCARE
Using MailStreet's Archiving and Compliance Solution, healthcare providers can preserve and
confidentially secure the lifelong records of patient care and personal information
as required under HIPAA.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) states that
all healthcare organizations must take steps to simplify and standardize electronic
data exchange and protect the confidentiality and security of all health data managed
by the organization.
While data must remain accessible to authorized users and auditors, patient privacy
and security must be adequately protected. Any unauthorized transfer of data that
identifies an individual patient is in violation of the privacy requirements under HIPAA.
MailStreet's Archiving and Compliance Solution enables healthcare organizations to easily
store and retrieve electronic communications in any format while maintaining stringent
security standards. It offers a variety of storage methods (online,
NOS with dedicated WORM tapes and offsite long-term storage) to comply with the
various storage and preservation requirements.
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PUBLIC COMPANIES
Using the Archiving and Compliance Solution, public companies can more effectively
enforce and monitor internal controls, provide audit trails, to promote corporate
governance and full disclosure, providing compliance with Sarbanes-Oxley Act,
privacy legislation such as Graham-Leach-Bliley Act; PIPA & PIPEDA (Canada);
Patriot Act.
Once implemented, this solution provides public companies with a foundation for addressing the following:
1. Business Continuity & Disaster Recovery Planning
2. Security and protection of consumer/personal information
3. Storage and archive of electronic business records and communications
4. Auditing and monitoring of incoming, internal & outgoing e-mail and attachments
With the implementation of the Sarbanes-Oxley Act and Bill 198 (Canada), business
records must now be protected at all junctures to prevent document tampering and
destruction. The new rules also serve to promote corporate accountability;
especially when a company is involved in audits, investigations, litigation and/or
other formal proceedings.
Similar privacy legislation requiring companies are required to protect
sensitive information (such as consumer financial data or personal information)
exchanged through e-mail, has been universally implemented. Regulations include HIPAA,
Privacy and Security, Gramm-Leach-Bliley, California SB 1386, PIPEDA and PIPA (Canada).
MailStreet's Archiving and Compliance Solution provides unified, secure, offsite storage for e-mail with
on-line access at all times, as well as a supervisory system to enforce and monitor internal
communication controls, provide audit trails and promote good governance. This system
also provides a perfect solution to alleviate concerns in connection with disaster
recovery and business continuity planning.
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LAW FIRMS AND LEGAL DEPARTMENTS
In today's legal climate, many companies may be the target of lawsuits or may
choose to initiate litigation of their own, either of which will require
immediate access to historical electronic information, since e-mail can be legally admissible as evidence in a lawsuit. Additionally, Courts are enforcing document demands to produce electronic records and produce them promptly. The costs associated with retrieving "deleted" data or information stored on unsophisticated back-up systems can be enormous. Extensive deletion policies are not the answer either, as the costs associated with not being able to produce records at all can often result in greater penalties and biases in court.
By using MailStreet's Archiving and Compliance Solution, you can rapidly produce
evidentiary-quality e-mail records with full audit trails on e-mail history. Your e-mail information is encrypted and securely protected ensuring that privacy, confidentiality and non-disclosure obligations are upheld.
This sophisticated but simple solution enables law firms and corporate legal departments to:
1. Unify and manage all documents in a central location
2. Establish consistency in procedure for each discovery request
3. Discover dormant/specific records and information using advanced searching capabilities
4. Find any current or historical e-mail in seconds, using a unique hybrid database/search engine technology
5. Produce evidentiary-quality e-mail records with full audit trails on the history of every e-mail and instant message, in original format
6. Provide an indisputable, tamperproof, chronological record, as all records are stored using WORM (write once, read many) tapes with write-verification
7. Access any record to view, print, download, forward or copy to DVD, CD instantly
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ARCHITECTURE, ENGINEERING AND CONSTRUCTION (AEC)
Using MailStreet's Archiving and Compliance Solution, your company can revolutionize the way
that the fast-paced, document heavy Architecture, Engineering & Construction industry
does business. This solution allows you to easily archive all project e-mail and
attachments, including CAD drawings. All project records, including attachments and
CAD drawings are easily archived to keep track of details and act as a version control.
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